ADRA Cayman Hurricane Preparedness Operational Plan

ADRA Cayman considers hurricane preparation as a critical process to minimize the risk associated with such natural disasters. To control the potential hazards and risks before, during and after a storm, ADRA Cayman has developed an organizational structure to manage each stage. The Organization Chart shows the relation between the Cayman Islands Hazard Management, Cayman Islands Conference and ADRA Cayman Executive Committee and its Volunteers.

STAGE 1:  BEFORE THE DISASTER

  1. By May 1st, Each Year: ADRA Cayman Executive Committee sends out the Cayman Islands Government Hurricane Preparedness Plan to the Cayman Islands Conference Communication Team for publication on its website and other forms of media by 
  1. By May 1st, Each Year: Cayman Islands Conference Communication Team publishes the list of all Hurricane Shelter on their website and uses different kinds of media to inform the public of their location and maximum amount of occupants that can be housed in a shelter during a hurricane.

ADRA CAYMAN OPERATIONAL PROCESS

  1. ADRA Cayman Executive Committee communicates with the Cayman Islands Conference as it relates to its operational strategies as the need arises.
  1. ADRA Cayman Executive Committee communicates with the Cayman Islands Hazard Management Team concerning the implementation of its Hurricane Plan including the Training of its Volunteers.
  1. ADRA Deputy Director of Operations manages all ADRA supplies and Coordinates all financial supports under the management of ADRA’s Fund Raising Committee.
  1. ADRA Cayman Executive Committee select Area Coordinators and Zone Leaders to manage the distribution process.
  1. ADRA Cayman Executive Committee Identifies Zone Areas and Hurricane Shelters in all districts.
  1. ADRA Executive Committee assigns Area Coordinators and Zone Leaders to the various districts.
  1. ADRA Executive Committee distributes ADRA ID to Volunteers.
  1. Area Coordinators and Zones Leaders meet and identify specific streets in the districts and assigns volunteers.
  1. Area Coordinators assigns Zone Leaders and volunteers to Hurricane Shelters.
  1. ADRA Executive Committee ensures that all personal emergency supplies such as masks and gloves are available to all its volunteers.
  1. ADRA Executive Committee communicates to Cayman Islands Hazard Management the need for Personal Protective Equipment for Volunteers as required in accordance with the level of risks.
  1. The Cayman Islands Hazard Management supplies ADRA Volunteers with Personal Protective Equipment for High risks areas.
  1. ADRA Executive Committee Health Specialist delivers Sanitization Training for all ADRA Volunteers.

STAGE 2: DISTRIBUTION PROCESS

ROLE AND FUNCTION OF CHURCH REPRESENTATIVES, AREA COORDINATORS AND ZONE LEADERS

  1. Church Representatives must work with the Area Coordinators and Zone Leaders to manage the distribution process by providing them with the names of new volunteers as for each district. This includes a list of technical skills that are needed to assist persons during the distribution process.
  1. Area Coordinators and Zone Leaders must meet at the Hurricane Shelters and wait for instructions from the Shelter Managers to start the distribution process.
  1. Area Coordinators and Zone Leaders must verify that all ADRA Volunteers are wearing their ADRA T-Shirts and ID before they are sent to distribute emergency supplies.
  1. Area Coordinators must follow up with Zone Leaders on the progress of the distribution process to make sure that volunteers are assigned to areas where the needs are great during the restoration process.  
  1. Area Coordinators and Zone Leaders are to maintain records of emergency supplies distributed as required by Cayman Islands Hazard Management.
  1. Area Coordinators communicates with the ADRA Deputy Director of Operations daily if there are logistical issues associated with the distribution process and under his/her guidance takes actions to improve the process.

STAGE 3: RESTORATION

  1. Under the guidance of the Church representative, the technical skills team will help as far as it is reasonably practicable persons whose homes have been significantly affected.
  1. ADRA Executive Committee will conduct briefing sessions with Area Coordinators, Zone Leaders and Volunteers to get feedback on operational issues that may have affected the distribution process and take action to improve its efficiency and effectiveness.

Note: This Plan will be reviewed as we work to improve our operations.

We have published the following Hurricane information, and we strongly encourage you to review both to help you and your family to prepare for the hurricane season.

  1. A list Cayman Islands Government Hurricane Shelters in your Districts.
  2. Cayman Islands Hazard Management PowerPoint Presentation (Slide show) on Hurricane Preparedness to help you develop your Personal Disaster Plan.

Useful Information

For further hurricane preparedness, please visit the Hazard Management Cayman Islands website http://www.caymanprepared.gov.ky/portal/page/portal/hmchome

ADRA Hurricane Information PowerPoint HMCI Preparedness: https://bit.ly/3dXWNLa

List of Hurricane Shelters in the Cayman Islands: https://caymanresident.com/live/disaster-preparedness/hurricane-preparedness/hurricane-shelters

 Written by: Edris Ocho, ADRA Director Cayman.

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